Privacy Policy

1. Introduction
This Privacy Policy explains how Winter University Series ("we", "us", or "the Company"), a golf organization based in Spain, collects, uses, and protects your personal data when you use our website and services (the "Service").
By accessing or using the Service, you acknowledge that you have read and understood this Privacy Policy.

2. Data Controller
Data controller: Winter University Series
Registered office: [Insert full address in Spain]
Contact email: [Insert contact email]
Contact phone: [Insert contact phone]

3. Data We Collect
We may collect the following categories of personal data:
- Identification data: name, surname, date of birth, nationality.
- Contact data: email address, phone number, postal address.
- Golf-related data: handicap, golf club, federation number, ranking information.
- Academic data (where applicable): academic institution, field of study, level of studies.
- Registration data: information provided when registering for tournaments, events, training camps, or academic programs.
- Payment data: partial payment information processed through secure payment providers (we do not store full card details).
- Technical data: IP address, browser type, device information, pages visited, and interaction with the website (through cookies and similar technologies).

4. How We Collect Your Data
We collect personal data in the following ways:
- When you fill in forms on our website (registration, contact, newsletter, etc.).
- When you create or use a user account.
- When you register for tournaments, events, training camps, or academic programs.
- When you contact us by email, phone, or other channels.
- Automatically, through cookies and similar technologies when you browse our website.

5. Purposes and Legal Basis of Processing
We process your personal data for the following purposes and legal bases:

5.1. Managing Registrations and Participation
- To manage your registration and participation in tournaments, events, training camps, and academic programs.
- Legal basis: performance of a contract or pre-contractual measures.

5.2. Communication and Customer Service
- To respond to your queries, requests, or contact messages.
- Legal basis: legitimate interest in providing customer service and managing relationships with users.

5.3. Sending Information and Marketing
- To send you information about our tournaments, events, training camps, academic programs, and related news.
- Legal basis: your consent (for example, when you subscribe to a newsletter or accept marketing communications).

You may withdraw your consent at any time by following the unsubscribe instructions in our communications or by contacting us.

5.4. Website Operation and Security
- To ensure the proper functioning, security, and improvement of the website and Service.
- Legal basis: legitimate interest in maintaining the security and quality of the Service.

5.5. Legal Obligations
- To comply with legal, tax, accounting, and regulatory obligations.
- Legal basis: compliance with legal obligations.

6. Data Retention Period
We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, and in any case for the periods required by applicable law. In particular:
- Registration and participation data: for the duration of the relationship and the time necessary to address possible claims.
- Marketing data: until you withdraw your consent or object to the processing.
- Accounting and tax data: for the periods required by tax and accounting regulations.

7. Data Sharing and International Transfers
7.1. Data Sharing
We may share your personal data with:
- Golf clubs, courses, and federations involved in the organization of tournaments and events, when necessary for registration, rankings, or compliance with sports regulations.
- Academic institutions or partners involved in academic programs, where applicable.
- Service providers who assist us in operating the website and Service (hosting, payment processing, email services, analytics, etc.), under data processing agreements.
- Public authorities, courts, or regulators, when required by law.

7.2. International Transfers
If we transfer your data outside the European Economic Area (EEA), we will ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or equivalent mechanisms.

8. Your Rights
As a data subject, you have the following rights under applicable data protection law (including the GDPR):
- Right of access: to obtain confirmation as to whether we process your personal data and to access such data.
- Right to rectification: to request the correction of inaccurate or incomplete data.
- Right to erasure: to request the deletion of your data in certain circumstances.
- Right to restriction of processing: to request that we limit the processing of your data in certain cases.
- Right to data portability: to receive your data in a structured, commonly used, and machine-readable format, and to transmit it to another controller where technically feasible.
- Right to object: to object to the processing of your data based on legitimate interest or for direct marketing purposes.

To exercise your rights, you can contact us at the email address indicated in section 2, attaching a copy of your ID or equivalent document if necessary.

If you believe that your data protection rights have been infringed, you also have the right to lodge a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos) or the relevant supervisory authority.

9. Cookies and Similar Technologies
We use cookies and similar technologies to:
- Enable the basic functioning of the website.
- Analyze the use of the website and improve the Service.
- Personalize certain content or communications, where applicable.

For more information about the types of cookies we use and how to manage your preferences, please refer to our Cookies Policy.

10. Minors
Our Service is mainly aimed at adult users and at amateur golfers who may be minors but participate under the supervision or consent of their parents or legal guardians.

If you are under 18, you should not provide personal data without the consent of your parent or legal guardian.

11. Security Measures
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security.

12. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. When we do so, we will publish the updated version on this page with the date of the latest revision.

13. Contact
If you have any questions about this Privacy Policy or about how we process your personal data, you can contact us at:

Email: [Insert contact email]
Address: [Insert full address in Spain]
Phone: [Insert contact phone]

This Privacy Policy is intended to provide a clear explanation of how Winter University Series collects and uses personal data in the context of its golf tournaments, training camps, and academic programs.